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How to Document Members in a Limited Liability Company

A limited liability company is a hybrid business structure that provides a degree of personal asset protection for LLC members without the need for formal corporate organization. LLCs consist of one or more members, who control a portion of the decision-making rights for the company. All members must disclose themselves on the company's articles of organization, which are kept on file with the state government.

Certify the form. Certification rules vary by jurisdiction, but typically, a principal officer identified within the articles or organization signs the form. It may be necessary to have the form notarized.

Complete the form according to state instructions. Typically, states will require an LLC to disclose the full legal name and registered address of each of its members.

Submit the form to the state government for processing. Most states accept forms by mail, fax, or even though an online email address. Enclose payment for filing, if necessary.

Obtain the proper form for filing a new LLC, or modifying an existing LLC's articles of organization. These forms are typically available online through a state-government website. There is no federal registration of LLCs.

If a principal officer has changed, update the Internal Revenue Service by sending a letter to the regional IRS office. The IRS has no form for this purpose. In addition, inform the state if a principal officer has changed; usually, the forms for changing a principal officer are found with, or are identical to, the forms for changing the LLC's members.

Difficulty: Moderately Easy

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