Corporate minutes are an essential part of corporate records. They serve as a historical record to the board of directors of what transpired at a board meeting.
The following guideline is what should be typically contained in corporate minutes. However, other items of business might also be considered at a board meeting.
List the officers' actions for the prior year and state the actions taken at the current meeting.
Next, list all board members who are present, the officer who is presiding and the person taking the minutes. List a brief statement whether the minutes of the last board meeting were approved or amended.
The final paragraph is that the meeting is now adjourned and list the date, time and place of the next meeting.
Include in the first few paragraphs the date, time and place of the meeting. Specify in the minutes what the purpose of the meeting was and whether notice to the directors was required, given or waived.
Distribute the minutes to the directors for approval to be inserted into the corporation record book.
If the corporate meeting is an annual meeting of the board of directors, then the minutes should include the election of officers and directors and the issuance of stock to the new or existing shareholders.
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