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How to Use Calendars & Planners for Organization

Organizational skills are important to students and business people alike. Parents use planners and calendars to keep track of their kids' schedules, while students and business people use them to keep track of tests, appointments and meetings.

Planners come in many shapes and sizes, and can help the user keep track of events and activities. Planners can be set up to keep track of appointments hourly or daily, and may be separated into sections to track specific types of appointments.

Color code your appointments or meetings using highlighters or colored pens. This makes it easier to see exactly what you have planned for the day at a quick glance. For example, if you highlight exams in yellow, meetings in green, and people to call in blue, you will see how many events of each type you scheduled for that day without having to read everything.

Write your appointments on the calendar or planner. Make sure the notes you write are detailed enough to include the time and location of the meeting, as well as any pertinent information, such as who the meeting is with and his phone number.

Bookmark the "today" page. This will save you time throughout the day when you check the time of an appointment, or need to add something to the calendar for the current date. A bookmark can be something as simple as a paperclip attached to the top of the page, or as elaborate as a fancy, personalized bookmark.

Choose the size of your planner. If you want to use the calendar only in your office, you may want a large desk calendar or wall-hanging calendar. Those who are on the move may want a planner that will fit in their purse or briefcase. If you want to carry the planner with you, make sure it is small enough to transport easily, but large enough to write all your appointments.

Incorporate a "to do" list in your planner. Some planners include a section of empty lined paper for each day. This is a perfect spot to write the things you need to do for the day that don't require a specific time. For example, you may write a grocery list or call back list in this section.

Difficulty: Easy

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