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How to Hold a Seminar at Walt Disney World

There are many great convention centers, meeting halls and other such venues in which to hold a seminar. Universities across the country possess such areas, not to mention thousands of hotels and resorts. One place that stands apart, however, is Walt Disney World, with its attached theme park and other attractions. Holding a seminar at Walt Disney World can be accomplished by following a few simple steps.

Select a meeting place. Walt Disney World offers several high-class venues that may be perfect for your seminar, including its Contemporary Resort, BoardWalk Resort, Coronado Springs Resort, Grand Floridian Resort & Spa and the Yacht and Beach Club Resort. All are within convenient distance to the theme park, Epcot Center and other Walt Disney World attractions.

Check for date availability by speaking with a Walt Disney World Meetings Specialist at (321) 939-7129. It may be that Walt Disney World is booked on the dates you require. Walt Disney World's meeting space is in high demand, so you'll need to be flexible here.

Work with a Disney Meetings Specialist to book the meeting space of your choice and make arrangements for the items outlined in your event proposal (from Step 1).

Write up a proposal. This typically involves providing all your basic contact information--name, address, phone, email, website--and your company or organization's information, plus a description of your seminar event and how many people you expect to attend. You'll need to provide dates and times and get specific when it comes to catering, equipment required and lodging desired. This is easily done by filling out and submitting an online proposal form on Disney World's website.

Maintain consistent contact with your Disney Meetings Specialist in the months, weeks and days leading up to the seminar, just to be sure that everything is in order. During this time, you'll need to be in charge of the externals, like publicity for the event, the arrangement of speakers, the printing of programs and arrangements for exhibits or galleries. Your Disney Meetings Specialist will handle things like equipment, catering and set-up, all according to your specifications.

Difficulty: Moderate

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