Whether you are giving the presentation or participating in a group conference, nothing can be worse than sitting in a quiet room where no one responds or interacts with each other. The goal of all presentations and conferences is to teach, to learn and to interact with those around to establish results. The setup of the tables and chairs in the room can greatly influence the success of your meeting or presentation. Set up the chairs and tables for optimum participation and interaction to ensure the most success.
Mark off a section of seating in the back of the room if the chairs and tables cannot be removed or folded up. Post signs on chairs or tables in the back of the room that say "reserved" or "wet paint." This will force the audience to sit together in the front of the room.
Supply a limited number of tables at the front of the room for those expected. Disassemble extra seating if the tables and chairs can be moved or folded up. If possible, have fewer chairs and table space available than the number of people you expect because estimates will always be high. Limited seating will force people to sit close together and in the front of the room, encouraging participation and attention.
Determine how many people are expected for your presentation and how many people the room can hold. Most places you present at will have a meeting coordinator or planner who can provide you with this information.
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