Fax machines are becoming obsolete. The days of the office fax machine are numbered. But until that day arrives we have to find a way to embrace new technology while still using the old technology. Nowadays most documents are sent via email by scanning and sending the file via the email. However some businesses are sticking to their guns and are refusing to embrace the virtual fax machine. My company has eliminated our fax machine, so we had to find an internet fax solution. Follow these steps to begin faxing to a fax machine without using a fax machine and phone line.
Now that you have selected an internet fax solution and have downloaded their software you are ready to begin faxing. You will need to get your documents into the required format required by your internet fax program. If the documents are in paper format, you will need to scan and save in a PDF format. If your document is a MS Word or similar format, most likely the internet fax program will be able to convert the document. If your software does not automatically convert a file, your best bet is to convert that document into a PDF format and send it that way.
Now that you have selected your Internet fax service, you will have to download their software. Some Internet fax services require that you download software. Follow the instructions carefully. They are all different. If you have problems contact their costumer support. There are some fax by internet services are completely web based. Simply sign into your account and follow the instructions carefully.
Find an internet fax service. The company you choose will depend on the services you require. Do you have high volume faxing needs? Do you require Internet fax broadcast? There are a lot of companies from which to choose from. Determine if you need an internet fax number? Will you receive faxes online? If you are a large company, will you require storage? Pay attention to the terms. Internet fax services usually charge a monthly fee for a set amount of faxed pages then extra for each additional page you send over the allotted amount. If you do not send a large amount of faxes consider a pay as you go fax service or even a free fax service.
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